1. Compliance Officer-Fleet & Transport

2. Operations Controller M/F

3. Fleet & Administration Manager M/F

4. Administrative Assistant M/F

5. Fleet Planner M/F

6. Area Coordinator -KBL Ruaraka M/F

Application

• Compliance Officer-Fleet & Transport

• Operations Controller M/F

• Fleet & Administration Manager M/F

• Administrative Assistant M/F

• Fleet Planner M/F

• Area Coordinator -KBL Ruaraka M/F

Compliance Officer – Fleet & Transport Job Opportunity in Nairobi

Transport operations depend on more than vehicles and drivers. They also require accurate documentation, adherence to regulations, proper incident handling and continuous attention to compliance requirements. A Compliance Officer – Fleet & Transport opportunity is available in Nairobi for a professional who can help ensure that fleet and transport activities remain aligned with applicable requirements and company procedures.

The position covers several areas of transport compliance, including NTSA, KPA, KRA, KeNHA, speed governor and accident-related requirements. The successful candidate will also support driver compliance, documentation, reporting and training activities.

Keeping Fleet Operations Compliant

One of the central areas of responsibility will be fleet compliance management. The Compliance Officer will help ensure that fleet operations meet the requirements applicable to transport activities.

This involves keeping track of compliance matters and ensuring that the necessary requirements are addressed within the appropriate timelines.

NTSA compliance will be a specific part of the role. The candidate should therefore have strong knowledge of Kenyan transport regulations and a good understanding of the requirements associated with NTSA.

The position also covers KPA and port compliance, meaning the successful candidate will need to understand requirements relevant to transport activities involving these areas.

Understanding the Regulatory Environment

The role requires knowledge across several regulatory areas rather than focusing on one organization.

The Compliance Officer should have an excellent understanding of NTSA, KPA, KRA, KeNHA and Traffic Act requirements.

Customs and KRA compliance will form part of the responsibilities, alongside accident and KeNHA compliance. Speed governor compliance is also specifically included.

This makes regulatory awareness an important part of the position. The candidate must be able to work with different compliance requirements and keep the necessary documentation and processes organized.

When Incidents Occur

Incident management is another responsibility attached to the position.

Transport operations can involve situations requiring attention and appropriate follow-up. The Compliance Officer will be responsible for supporting the relevant compliance processes surrounding incidents.

Accident-related compliance is also part of the position. This requires attention to detail and proper documentation so that relevant information is handled appropriately.

The candidate should be organized enough to manage these matters while continuing to monitor other compliance responsibilities.

Driver Compliance and Training

Drivers are another important part of fleet compliance.

The Compliance Officer will be involved in driver compliance and training activities. This means the role goes beyond checking documents and involves supporting awareness of the requirements that drivers need to follow.

The successful candidate should be able to communicate compliance matters clearly and work effectively with different stakeholders.

Strong communication skills will therefore be useful when dealing with drivers, colleagues and other parties involved in transport operations.

Documentation Is Central to the Role

Proper documentation will be a significant part of the position.

The Compliance Officer will manage fleet documentation and compliance records while preparing relevant reports.

High attention to detail is required because compliance work depends heavily on accurate records. Missing information, incorrect documentation or missed deadlines can affect the ability to demonstrate compliance.

The candidate should therefore be highly organized and capable of managing multiple compliance deadlines at the same time.

The Skills Needed for the Work

Planning and coordination skills are important because the position involves several compliance areas that may need attention simultaneously.

The successful candidate should also have strong analytical and organizational abilities. These skills will support the review of compliance information, documentation and operational requirements.

Report writing and documentation management are also required.

Computer proficiency in Microsoft Office applications will be useful for preparing reports, maintaining records and handling other administrative requirements associated with the role.

Educational Background

Applicants should have a Bachelor's Degree in Transport Management, Logistics, Supply Chain Management, Business Administration, Law or a related field.

A Diploma in Transport and Logistics or Fleet Management may also be considered where the candidate has relevant experience.

Professional certification in Transport Management, Road Safety, Compliance Management or Fleet Management is an added advantage.

A valid driving licence is also listed as an advantage.

Who This Role Can Suit

This position can suit a transport or logistics professional who has a strong understanding of Kenyan transport regulations and can work with multiple compliance requirements at the same time.

The successful candidate should be comfortable handling documentation, reports, deadlines, regulatory requirements and communication with different stakeholders.

The role calls for someone who is detail-oriented, organized and able to plan effectively.

With responsibilities covering fleet compliance, regulatory requirements, incidents, driver compliance, documentation and reporting, the Compliance Officer will play an important part in supporting compliant fleet and transport operations in Nairobi.

Operations Controller M/F Job Opportunity in Nairobi

The daily movement of vehicles depends heavily on planning, coordination and quick decisions when circumstances change. The Operations Controller M/F role focuses on keeping transport activities organized from planning and vehicle allocation through dispatch, delivery and performance reporting.

The successful candidate will supervise Fleet Planners, coordinate transport operations and help ensure that planned trips are executed efficiently. The position also involves managing disruptions, communicating with customers and internal teams, monitoring performance and developing the planning team.

From the Planning Desk to the Road

A major responsibility of the Operations Controller will be overseeing Fleet Planners as they prepare daily transport plans.

The Controller will review and approve these plans before execution, ensuring that vehicle and driver allocation supports operational requirements.

Daily schedules may need to change depending on customer requirements, fleet availability and operational priorities. The Operations Controller will therefore need to monitor the situation and make appropriate adjustments.

Vehicle availability, fleet utilization and driver productivity will also be monitored to support efficient use of available resources.

Watching Every Stage of the Trip

Once transport activities begin, the Operations Controller will monitor how trips are progressing.

This includes loading, dispatch, delivery performance, turnaround times and vehicle movements.

The role also involves monitoring indicators such as fleet utilization, trip completion, turnaround time, detention, demurrage and vehicle productivity.

These measures provide information about how effectively transport operations are being carried out. The Controller will review the available information and use it to support operational performance.

When Plans Change

Transport operations do not always proceed exactly as planned. Vehicles may break down, accidents may occur, traffic delays can affect schedules, and customers may experience emergencies.

The Operations Controller will manage these disruptions by implementing contingency plans.

This requires resilience and the ability to remain organized under pressure. The person in this position needs to respond to operational challenges while keeping the wider transport operation moving.

Coordination will be important when resolving these situations, particularly where several teams or external parties are involved.

Connecting Different Stakeholders

The Operations Controller will liaise with customers, shipping lines, depots and internal stakeholders.

These relationships will help resolve operational challenges promptly and maintain communication around transport activities.

The role also includes coordinating with the Workshop to minimize vehicle downtime and ensure that serviceable vehicles are available when required.

Driver deployment, leave schedules, shift planning and operational manpower requirements will also be coordinated.

Reporting What Happened

Performance information will be an important part of the position.

The Operations Controller will review operational reports and provide daily, weekly and monthly performance reports to Management.

Transport documentation must also be completed accurately and submitted within the required timelines.

The ability to work with operational information and communicate it clearly will therefore be important.

Leading the Planning Team

The role is not only about transport coordination. It also includes people management responsibilities.

The Operations Controller will coach, mentor and evaluate Fleet Planners with the aim of improving planning quality and operational performance.

Operational meetings will also be led by the Controller. These meetings will provide an opportunity to communicate priorities, challenges and performance expectations to the planning team.

The successful candidate should therefore have strong leadership and interpersonal abilities.

The Working Style Required

The position calls for someone who is results-oriented, organized and proactive.

The successful candidate should have a strong customer focus and be able to remain resilient when dealing with operational pressure.

Integrity and high ethical standards are also required.

Strong planning and coordination abilities are essential because the role brings together vehicle availability, drivers, customers, workshops, schedules and performance requirements.

A continuous improvement mindset will also be useful as the candidate works with Fleet Planners to improve planning and operational performance.

Qualifications for the Position

Applicants should have a Bachelor's Degree in Logistics, Supply Chain Management, Transport Management, Business Administration or a related field.

A Diploma in Transport and Logistics or Supply Chain Management may be considered where the candidate has relevant experience.

A professional qualification in Transport, Logistics, Fleet Management or Supply Chain Management is an added advantage.

Overall, the Operations Controller position suits a professional who can combine transport planning, team leadership, customer coordination and performance monitoring. The role requires someone capable of keeping daily operations organized while responding effectively when unexpected challenges affect planned transport activities.

Fleet & Administration Manager M/F Job Opportunity in Nairobi

A Fleet & Administration Manager M/F opportunity is available in Nairobi for a professional who can oversee both transport operations and departmental administration. The position combines fleet performance, administrative control, people management, safety and reporting responsibilities.

The manager will supervise the Operations Controller and Compliance Officer while coordinating the broader activities of the NTD Department. The role is designed around maintaining efficient operations, strengthening departmental performance and ensuring that administrative and operational processes are properly managed.

Managing the Department From the Top

The Fleet & Administration Manager will provide oversight of daily transport operations by supervising the Operations Controller.

The manager will monitor fleet productivity, vehicle utilization, trip performance and overall operational efficiency.

Transport plans must be executed according to customer requirements and operational priorities. The manager will therefore monitor how these plans are being implemented and coordinate resources where necessary.

A key part of the position is also identifying ways to improve productivity and service delivery.

Administration Behind the Operation

Transport operations require strong administrative support.

The manager will oversee administrative functions within the NTD Department and ensure that departmental records and operational documents are properly prepared, filed and maintained.

Correspondence, approvals and administrative processes will also be coordinated.

The successful candidate will need to ensure that company policies, Standard Operating Procedures and departmental processes are followed.

Administrative support will also include coordinating procurement requests and office requirements related to transport operations.

Measuring Departmental Performance

Performance management is another major area of the position.

The Fleet & Administration Manager will monitor departmental KPIs and review operational reports.

Where performance issues are identified, the manager will recommend corrective actions aimed at improving results.

Departmental performance review meetings will also be coordinated, with the manager following up on agreed action points.

Daily, weekly and monthly departmental performance reports will be prepared and submitted. The manager will also review operational and administrative reports before they are forwarded to the Fleet & Transport Solutions Manager.

Building the Team

The position carries direct people-management responsibilities.

The manager will supervise, coach and mentor the Operations Controller and Compliance Officer.

Staff performance will be monitored to ensure that departmental KPIs are achieved. Regular performance reviews will also be conducted, with training and development needs identified where appropriate.

The manager will be expected to promote teamwork, accountability, discipline and a high-performance culture.

Regular departmental meetings will provide a platform for reviewing operational performance and addressing challenges.

Safety and Operational Risk

Safety and governance are also included in the manager's responsibilities.

The role involves promoting Health, Safety, Security, Environment and Quality standards across transport operations.

The manager will support the implementation of company safety initiatives and operational risk management programmes.

When transport incidents occur, they must be escalated appropriately and corrective actions implemented.

This means the position requires continuous attention to operational risk and the standards governing transport activities.

Turning Information Into Management Decisions

Reporting will provide another important part of the role.

The manager will prepare departmental performance reports and management presentations. Performance summaries will also be developed to communicate important information about the department.

The manager will monitor whether departmental objectives are being achieved and recommend improvement initiatives where necessary.

Strong organizational and communication abilities will therefore be important when presenting operational information and coordinating action.

What the Employer Requires

Applicants should have a Bachelor's Degree in Transport Management, Logistics, Supply Chain Management, Business Administration or a related field.

A professional qualification in Transport Management, Logistics, Fleet Management, Project Management or Supply Chain Management is an added advantage.

Membership in a recognized professional body such as CILT, KISM or KIFWA is desirable.

The position requires someone capable of combining operational oversight with administration and people management.

The Scope of the Position

The Fleet & Administration Manager will sit across several functions rather than focusing only on vehicles.

The role brings together fleet productivity, administration, performance reporting, staff development, compliance with HSSEQ standards, operational risk and continuous improvement.

The successful candidate should therefore be organized and capable of coordinating different areas of departmental activity.

By supervising key personnel, reviewing performance, supporting transport strategies and maintaining administrative control, the manager will help coordinate the wider fleet and transport function in Nairobi.

Administrative Assistant M/F Job Opportunity in Nairobi

An Administrative Assistant M/F opportunity is available in Nairobi for a person who can provide organized administrative support within a warehouse environment. The position involves handling documents, reports, supplier invoices, inventory information and correspondence.

The successful candidate will need to be comfortable working with records and administrative processes while maintaining confidentiality, accuracy and professional standards.

Keeping Warehouse Administration Organized

One of the key responsibilities is handling warehouse correspondence and maintaining the relevant files.

This requires an organized approach to documentation. Information needs to be properly maintained so that records can be accessed and managed when required.

The Administrative Assistant will also support the processing of Goods Received Notes (GRNs) and Local Purchase Orders (LPOs). These documents form part of the administrative processes that need to be handled in a timely manner.

Ensuring that GRNs and LPOs are processed on time will therefore be an important part of the position.

Working With Reports

The role also involves generating monthly reports from Gespar.

The candidate should therefore be comfortable working with computer systems and handling information used for reporting.

Computer literacy is listed among the key skills required for the position. The ability to work accurately with computer applications will support the reporting and record-management responsibilities.

The Administrative Assistant will need to combine this technical ability with good organizational skills.

Staff IOUs and Records

Another responsibility involves maintaining and updating records of staff IOUs.

These records need to remain current and properly organized. The successful candidate will therefore need to pay attention to details when handling financial-related administrative information.

Confidentiality is also listed among the personal attributes required.

This makes professional handling of records particularly important. The person in this position should understand the importance of keeping workplace information appropriately managed.

Supporting Inventory Control

The Administrative Assistant will periodically check stock levels of parts in the inventory to ensure adequate levels are maintained.

This responsibility connects the administrative role with warehouse operations.

The candidate will need to monitor available stock and identify situations where inventory levels require attention.

Good organization and analytical ability can support this responsibility by helping the candidate review available information and identify discrepancies or stock-related concerns.

Handling Supplier Invoices

Supplier invoices are another area of responsibility.

The Administrative Assistant will ensure that supplier invoices are handled according to the required procedure.

This requires attention to established processes and accuracy when working with documentation.

The candidate should be able to follow procedures consistently while ensuring that the relevant administrative information is properly handled.

Skills That Matter

Several personal and professional qualities are important for this position.

Computer literacy will support reporting and administrative work.

Communication skills will be useful when dealing with warehouse correspondence and other parties.

Organizational ability is important because the position involves files, invoices, stock information, reports and staff records.

Customer-care skills are also listed among the key skills.

Analytical ability will help the candidate when reviewing information, particularly in areas such as inventory and administrative records.

The Personal Qualities Required

The position also calls for integrity and confidentiality.

The successful candidate should be presentable and resilient.

These qualities are important in an administrative environment where the employee may handle different types of information and interact with various people while managing multiple responsibilities.

A professional approach to work will be necessary when dealing with records, suppliers, staff information and warehouse-related administration.

Experience and Education

Applicants should have a Diploma in Business Studies.

A minimum of two years of experience is required.

The combination of academic preparation and practical experience means the position is suited to someone who already understands basic administrative processes and can apply them in a working environment.

The successful candidate should be able to manage records, process documentation, generate reports and support warehouse administration with a reasonable level of independence.

The Overall Role

The Administrative Assistant will support several processes that help keep warehouse administration running smoothly.

From GRNs and LPOs to supplier invoices, inventory checks, staff IOU records, monthly reports and correspondence, the position requires someone who can keep information organized and follow procedures accurately.

For a candidate with a Diploma in Business Studies, two years of experience, good computer skills and strong organizational and communication abilities, this role offers an opportunity to contribute to administrative and warehouse operations in Nairobi.

Fleet Planner M/F Job Opportunity in Nairobi

A Fleet Planner M/F opportunity is available in Nairobi for a logistics professional who can coordinate vehicles, drivers and transport schedules according to operational requirements. The position focuses on planning ahead while also responding to changes that may affect fleet operations.

The successful candidate will develop schedules, assign vehicles and drivers, monitor fleet utilization and track the difference between planned and actual trips.

Planning the Fleet Before Dispatch

The Fleet Planner will develop daily, weekly and monthly fleet schedules.

These schedules must reflect operational demands and provide a practical plan for vehicle and driver deployment.

Vehicle and driver assignments will be made according to routes while taking into account driver hours, rest regulations and customer-service requirements.

This makes careful planning an important part of the role. The planner must consider several factors at the same time rather than focusing only on vehicle availability.

Making Better Use of Available Vehicles

Fleet utilization will be monitored to maximize productivity and reduce downtime.

The Fleet Planner will need to keep track of available vehicles and coordinate with operations teams to align dispatch and delivery plans.

The objective is to ensure that available fleet resources are used effectively while transport requirements are being met.

The role therefore requires someone who can organize information and make practical scheduling decisions.

Using Fleet Management Systems

Technology will form part of the planning process.

The Fleet Planner will use fleet management systems to track vehicle availability, location and performance.

These systems provide information that can support planning and monitoring activities.

The candidate should therefore be comfortable working with computer-based information and using available data to support fleet decisions.

Monitoring Fuel and Routes

Fuel usage and trip efficiency will also be monitored.

The Fleet Planner will look at route performance and support route optimization to help control costs.

This requires analytical thinking because the planner needs to consider how transport activities are being carried out and identify information that may affect efficiency.

Strong analytical and problem-solving ability is therefore among the key skills required.

Planned Trips Versus Actual Trips

Accurate records will be maintained comparing planned trips with actual trips.

Where there are differences, the Fleet Planner will investigate the variances.

This responsibility requires attention to detail. The planner must ensure that records accurately reflect what was scheduled and what eventually happened.

The information can then be used as part of planning and performance reporting.

Preparing for Disruptions

Transport operations can be affected by unexpected events such as vehicle breakdowns, delays or emergencies.

The Fleet Planner will support contingency planning for these situations.

This requires the ability to remain organized when circumstances change and to consider alternative arrangements where necessary.

The candidate should be able to work under pressure and meet deadlines while maintaining accuracy in scheduling.

Keeping Transport Activities Compliant

The schedules developed by the Fleet Planner must take transport regulations, permits and internal policies into account.

The candidate therefore needs to understand that effective planning involves more than simply assigning a vehicle to a route.

Compliance requirements must also be considered when creating and adjusting schedules.

Reporting for Management

Planning and performance reports will be generated for management review.

The Fleet Planner will therefore need to maintain accurate information and communicate relevant findings through reports.

Good communication and organizational skills will support this responsibility.

Experience and Qualifications

The position requires one year of experience.

Applicants should have a Diploma in Business Studies or a Diploma in Transport and Logistics.

The successful candidate should have strong planning and organizational abilities, analytical and problem-solving skills, and good communication and interpersonal skills.

Attention to detail and accuracy in scheduling are also important.

The Working Character Required

The role calls for someone who is results-oriented, proactive and resilient.

Integrity is also important, alongside a commitment to operational excellence.

The candidate should be capable of working as part of a team while taking responsibility for their planning duties.

Overall, the Fleet Planner will help translate transport requirements into practical schedules by coordinating vehicles and drivers, monitoring utilization, tracking performance and preparing for unexpected disruptions. The position suits someone with a background in business or transport and logistics who can combine organization, analysis and attention to detail in a busy fleet environment.

Area Coordinator – KBL Ruaraka Job Opportunity in Nairobi

An Area Coordinator opportunity is available at KBL Ruaraka in Nairobi for an organized professional who can support daily operations, coordinate teams, monitor inventory and help maintain efficient workflow.

The role brings together staff coordination, stock monitoring, safety, security, performance tracking, resource management and communication between frontline employees and management. The successful candidate will support the Shift Manager while helping ensure that operational activities follow established procedures.

Coordinating the Shift

The Area Coordinator will help prepare and manage staff schedules to ensure that the required coverage is available.

Tasks will be allocated to team members according to operational priorities and individual capabilities. The Coordinator will also monitor staff performance during shifts, provide feedback and escalate issues where necessary.

This makes people coordination a major part of the position. The candidate must be able to organize work while maintaining communication with employees working on the frontline.

Watching Stock and Supplies

Inventory control will also be part of the daily responsibilities.

The Coordinator will track stock levels of operational materials and supplies and identify inventory discrepancies promptly.

The role requires an understanding of inventory management and operational controls. Any issues identified should be reported rather than left unresolved.

The Coordinator will also initiate requisitions for Personal Protective Equipment and other operational supplies. After requisitions are submitted, the candidate will track their status and follow up to support timely delivery.

Records of issued PPE and supplies must also be maintained.

Keeping the Workplace Safe

Safety procedures will be reinforced by the Area Coordinator.

The successful candidate will ensure that team members follow Standard Operating Procedures and work instructions.

Routine safety checks will be conducted, with hazards or violations reported appropriately.

The position also includes site-security responsibilities, particularly during night shifts or other vulnerable periods.

Where security incidents occur, the Coordinator will report them and assist with variance investigations. The role will also support the implementation of corrective actions connected to security breaches.

Turning Shift Information Into Performance

The Area Coordinator will assist in collecting and analyzing shift-level performance information.

This data will support the Shift Manager in achieving key performance indicators.

The Coordinator will contribute to scorecards and performance reports and participate in Key Business Leadership meetings, where operational insights can be provided.

The position therefore requires someone who can observe what is happening during operations and communicate useful information about performance.

Improving the Way Work Is Done

Productivity planning and improvement projects will also receive support from the Area Coordinator.

The successful candidate will help identify opportunities to improve operational processes and promote efficient use of resources.

Cost control is another consideration. The Coordinator will look for opportunities to reduce waste and support responsible use of resources.

Budget adherence will be supported through careful management of operational supplies and other resources.

Connecting Management and Frontline Staff

Communication will run in both directions.

The Area Coordinator will act as a link between frontline staff and management.

This means the candidate should be comfortable communicating operational priorities to employees while also bringing relevant challenges and information from the frontline to management.

Strong communication, interpersonal and problem-solving skills will therefore be important.

What the Candidate Should Bring

The position requires a Diploma or Bachelor's Degree in Logistics, Supply Chain, Business Administration or a related field.

Two to three years of relevant operational experience are required, preferably in warehousing and logistics.

Experience in team coordination, staff supervision and daily workflow management is also required.

The candidate should understand inventory management, operational controls and performance monitoring.

Leadership, communication, problem-solving and interpersonal skills are important for handling the different parts of the role.

Personal Qualities

The successful candidate should be proactive, resilient and results-oriented.

Integrity is important because the position involves staff coordination, inventory, supplies, security and operational information.

The ability to work with others is equally important. The Coordinator should be able to lead and support a team while maintaining positive interpersonal relationships.

The role requires someone who can remain organized during daily operations and respond appropriately when challenges arise.

Supporting Efficient Operations

Overall, the Area Coordinator will help keep shift activities organized and aligned with operational requirements.

From staff scheduling and task allocation to inventory monitoring, safety checks, security support, PPE requisitions and performance reporting, the role covers many practical aspects of daily operations.

The position can suit a logistics, supply chain or business professional with relevant operational experience who is comfortable coordinating people, monitoring resources and supporting performance improvement at KBL Ruaraka in Nairobi.