Accounting Jobs In Kenya Today

Accounting Jobs In Kenya Today

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The Receivable Accountant is responsible for managing the organization's accounts receivable function by ensuring timely collection of outstanding payments, maintaining accurate financial records, and supporting effective cash flow management. The role involves processing customer payments, preparing reconciliations, monitoring debtor accounts, handling billing activities, and ensuring compliance with accounting standards and statutory requirements.

The successful candidate will work closely with internal departments, customers, tenant agents, auditors, and management to ensure efficient revenue collection, accurate reporting, and strong financial controls that support the organization's financial performance.

Key Responsibilities

1. Accounts Receivable Management

The Receivable Accountant will oversee the day-to-day management of customer accounts and outstanding balances.

Key responsibilities include:

1. Maintaining an accurate accounts receivable ledger.

2. Monitoring customer balances and outstanding invoices.

3. Preparing and updating receivable aging analysis reports.

4. Following up on overdue accounts to ensure timely collection of payments.

5. Monitoring collection performance against agreed payment terms.

6. Maintaining accurate debtor records and account histories.

7. Identifying overdue accounts that require immediate follow-up.

Effective receivable management improves cash flow and minimizes bad debts.

2. Payment Processing

The successful candidate will ensure customer payments are processed accurately and promptly.

Responsibilities include:

1. Recording customer payments received through cash, cheque, bank transfers, or other approved payment methods.

2. Posting receipts into the accounting system accurately.

3. Processing journals related to accounts receivable transactions.

4. Verifying payment details before posting transactions.

5. Ensuring all receipts are supported by appropriate documentation.

6. Correcting payment allocation errors promptly.

7. Maintaining complete records of all payment transactions.

Accurate payment processing supports reliable financial reporting.

3. Customer Billing and Invoice Management

The role includes managing customer invoicing and billing activities.

Responsibilities include:

1. Preparing and issuing customer invoices on time.

2. Billing tenants according to lease agreements and organizational policies.

3. Verifying invoice accuracy before distribution.

4. Matching payments received against issued invoices.

5. Maintaining complete invoice records for future reference.

6. Updating customer accounts after payments are received.

7. Supporting correction of billing errors where necessary.

Proper billing promotes timely revenue collection.

4. Customer Account Reconciliation

The Receivable Accountant will ensure customer accounts remain accurate and balanced.

Responsibilities include:

1. Performing regular reconciliation of customer accounts.

2. Reconciling payments received against outstanding invoices.

3. Investigating discrepancies between customer records and accounting records.

4. Resolving reconciliation issues promptly.

5. Preparing monthly reconciliation reports.

6. Reviewing account balances to ensure reporting accuracy.

7. Maintaining reconciled customer statements for management review.

Accurate reconciliations improve financial accuracy and decision-making.

5. Debt Collection and Customer Support

The successful candidate will support effective debt recovery while maintaining positive customer relationships.

Responsibilities include:

1. Contacting customers regarding overdue balances.

2. Preparing reminder letters and collection notices.

3. Responding to customer payment inquiries.

4. Resolving billing disputes professionally.

5. Negotiating payment arrangements where appropriate.

6. Escalating unresolved accounts according to organizational procedures.

7. Maintaining professional communication throughout the collection process.

Effective debt collection supports organizational financial stability.

6. Cash Management

The role includes ensuring timely banking of funds received.

Responsibilities include:

1. Banking all receipts on a daily basis.

2. Ensuring cash handling procedures comply with company policies.

3. Safeguarding cash and other financial assets.

4. Maintaining accurate banking records.

5. Reconciling daily collections with bank deposits.

6. Supporting effective cash flow management.

7. Reporting any discrepancies immediately.

Proper cash management reduces financial risk.

7. Financial Reporting

The Receivable Accountant will prepare reports that support management decision-making.

Responsibilities include:

1. Preparing monthly receivable aging reports.

2. Producing debtor analysis reports.

3. Preparing collection performance reports.

4. Providing commentary on outstanding balances and collection trends.

5. Recommending actions to improve collections.

6. Supporting monthly revenue reporting.

7. Preparing financial information requested by management.

Reliable reporting supports effective financial planning.

8. General Accounting Support

The successful candidate will assist with other accounting activities as required.

Responsibilities include:

1. Assisting in monthly reconciliation of revenue accounts.

2. Reconciling the General Ledger with receivable accounts.

3. Supporting budget preparation activities.

4. Assisting in payroll preparation where required.

5. Maintaining proper accounting documentation.

6. Supporting month-end and year-end closing processes.

7. Assisting with financial analysis and reporting.

Strong accounting support contributes to overall financial efficiency.

9. Audit and Compliance

The role includes ensuring compliance with financial regulations and internal controls.

Responsibilities include:

1. Supporting internal and external audit exercises.

2. Providing auditors with required financial information.

3. Ensuring compliance with accounting standards and company policies.

4. Maintaining complete financial records for audit purposes.

5. Following established internal control procedures.

6. Supporting implementation of audit recommendations.

7. Ensuring compliance with statutory reporting requirements.

Compliance strengthens accountability and financial governance.

10. Administrative and Other Duties

The Receivable Accountant will provide additional support to the finance department.

Responsibilities include:

1. Maintaining organized filing systems for financial documents.

2. Corresponding with tenant agents regarding billing and payments.

3. Informing the Resource Mobilization Office about donations received and new members recruited.

4. Supporting statutory compliance activities.

5. Preparing documentation required by management.

6. Performing additional finance-related duties assigned by the General Secretary, CEO, or authorized management.

Flexibility supports efficient departmental operations.

Educational Requirements

Applicants should possess:

1. A Bachelor's Degree in:

   • Accounting

   • Finance

   • Economics

   • Commerce

   • Business Administration

   • Or another related business field.

Professional Qualifications

Applicants should possess:

• CPA Section IV qualification.

• ACCA Part II qualification.

Higher professional accounting qualifications will be an added advantage.

Experience Requirements

The ideal candidate should possess:

1. A minimum of two (2) years of experience in an accounting or finance department.

2. Practical experience in accounts receivable management.

3. Experience with customer billing and debt collection.

4. Experience preparing reconciliations and financial reports.

5. Experience using accounting software will be an added advantage.

Technical Skills

Successful candidates should demonstrate proficiency in:

• Accounts receivable management.

• Customer account reconciliation.

• General ledger reconciliation.

• Budget preparation.

• Payroll support.

• Microsoft Office applications, especially Excel.

• Accounting software and financial management systems.

• Financial reporting and analysis.

• Cash handling and banking procedures.

Core Competencies

Financial Competencies

The successful candidate should demonstrate:

• Strong understanding of accounts receivable processes.

• Knowledge of International Financial Reporting Standards (IFRS).

• Understanding of Generally Accepted Accounting Principles (GAAP).

• Knowledge of local taxation regulations.

• Strong financial analysis skills.

• Internal control awareness.

Communication Skills

Applicants should possess:

• Excellent verbal communication skills.

• Strong written communication abilities.

• Customer service orientation.

• Negotiation and relationship management skills.

• Ability to communicate financial information clearly.

Personal Attributes

The ideal candidate should demonstrate:

• High integrity and ethical conduct.

• Strong attention to detail.

• Excellent organizational skills.

• Accountability and professionalism.

• Analytical thinking and problem-solving ability.

• Ability to work independently.

• Good time-management skills.

• Confidentiality when handling financial information.

• Positive attitude and teamwork.

• Commitment to continuous improvement.

Additional Requirement

Applicants should be:

• A born-again Christian who demonstrates strong personal integrity and values that align with the organization's mission.

What Success Looks Like

Success in this role will be demonstrated by:

1. Timely collection of outstanding customer payments.

2. Accurate processing of customer receipts and invoices.

3. Well-maintained receivable aging reports.

4. Strong cash flow through effective debt collection.

5. Accurate customer account reconciliations.

6. Reliable financial reports that support management decisions.

7. Full compliance with accounting standards and statutory requirements.

8. Successful audit outcomes with minimal findings.

9. Strong relationships with customers and stakeholders.

10. Efficient financial record management and internal controls.

Conclusion

The Receivable Accountant plays a key role in maintaining the organization's financial stability by ensuring timely revenue collection, accurate financial reporting, and effective management of customer accounts. Through strong accounting skills, attention to detail, compliance, and excellent customer service, the successful candidate will contribute significantly to sound financial management and the organization's continued success.

Method of Application

Interested and qualified? Go to Bible Society of Kenya on recruitment.biblesociety-kenya.org to apply