Accounting Job At Penda Health

Join Our Whatsapp Channel - CLICK HERE

Operations Accountant

Role Overview

The Operations Accountant will oversee the accurate handling and management of financial information across the assigned Medical Centres. The position is responsible for maintaining reliable financial records, completing reconciliations, preparing reports, and ensuring adherence to established financial policies and internal controls.

The role works operationally under the Lead Operations Accountant, who provides technical direction, coordinates workloads, offers coaching, and manages performance. The Operations Accountant will work closely with Branch Managers and the Lead Operations Accountant while applying independent professional judgment when preparing financial records, reconciliations, and reports. Any significant control weaknesses, irregularities, or unresolved issues should be escalated in line with company procedures.

Key Responsibilities

Revenue Reconciliation & Management

• Upload insurance revenue information into the financial system on a weekly basis and cash revenue information monthly to support complete and accurate financial reporting.

• Reconcile daily M-Pesa collections against the EMR system and promptly investigate and resolve any differences identified.

• Conduct daily reconciliations of cash and debit card collections to confirm that all revenue has been accurately captured.

• Review branch drafts and voided transactions each day, investigate unusual activity, and work with Branch Managers to clear outstanding issues promptly.

• Complete monthly revenue reconciliation and supporting completeness documentation, ensuring it is reviewed and submitted to the Lead Operations Accountant within the required reporting timelines.

• Ensure cash collections are deposited into the bank promptly and provide deposit slips to the Treasury Accountant to facilitate bank reconciliation.

• Prepare monthly revenue analyses, variance reports, and supporting schedules for the Lead Operations Accountant, including relevant trends, risks, and proposed corrective actions.

• Escalate outstanding revenue variances, control deficiencies, or suspected irregularities to the Lead Operations Accountant for further action.

Petty Cash Management

• Manage petty cash transactions and claims for the assigned Medical Centres while ensuring compliance with company requirements.

• Record petty cash transactions in the financial system and verify that every claim is backed by the necessary supporting documentation.

• Process approved petty cash payments promptly to support branch operations while observing delegated authority limits.

• Carry out weekly petty cash reconciliations and submit reconciliation reports and supporting schedules to the Lead Operations Accountant for review.

• Investigate and resolve reconciling items promptly and escalate unresolved variances, policy violations, unusual transactions, or suspected fraudulent activity.

• Maintain professional independence and objectivity when reviewing petty cash transactions and addressing irregularities.

• Identify ways of improving petty cash procedures and controls to promote efficiency, accountability, and compliance.

• Ensure petty cash activities comply fully with financial procedures, company policies, and internal control requirements.

• Assist the Lead Operations Accountant during internal and external audits and periodic reviews by providing complete and properly organized petty cash records.

Financial Controls

• Participate in the ongoing assessment and improvement of financial and operational internal controls.

• Identify weaknesses in controls, financial risks, and inefficient processes, recommend suitable corrective measures, and escalate significant concerns to the Lead Operations Accountant.

• Conduct inventory spot checks regularly under the supervision of the Lead Operations Accountant and ensure identified variances or irregularities are investigated, documented, and resolved promptly.

• Support the implementation and maintenance of controls designed to reduce the risk of fraud, errors, and financial misstatements while applying sound professional judgment.

• Review invoices submitted by external locums to confirm accuracy, eTIMS compliance, and availability of adequate supporting documents before processing.

• Provide support during internal and external audits by preparing reconciliations and audit-ready records, responding to audit queries, and following up on agreed corrective actions.

Financial Reporting

• Reconcile and monitor inventory and fixed asset records, comparing physical balances with system records and preparing inventory reconciliation reports for review.

• Verify that branch operating expenses and inventory-related journals, including COGS, stock losses, expiries, and stock adjustments, are correctly recorded in the financial system.

• Review branch Profit and Loss (P&L) statements each month together with Branch Managers to ensure the reported results accurately represent branch performance.

• Examine financial and operational variances, determine their underlying causes, recommend appropriate corrective measures, and escalate significant matters to the Lead Operations Accountant where necessary.

• Complete allocated month-end closing activities, including revenue and balance sheet account reconciliations, ensuring all supporting documentation is complete and reconciliations are accurate and submitted within the required timelines.

• Prepare and circulate accurate and timely financial and branch performance reports, presenting financial information clearly to both finance and non-finance stakeholders.

Culture & Teamwork

• Participate actively in cross-functional teamwork and knowledge-sharing activities that promote collaboration and organizational success.

• Serve as the main link between the branch and head office on financial and operational matters.

• Maintain effective communication with branch employees and develop strong working relationships with Branch Managers.

• Work collaboratively and contribute to the overall success of the team.

• Address conflicts and feedback professionally and constructively while encouraging open communication and cooperation across the Penda team.

Qualifications & Skills

• Bachelor’s degree in Business Administration, Finance, Accounting, or a related discipline.

• ACCA/CPA II with more than 3 years of accounting experience, preferably in a branch-based or comparable position.

• Previous experience in a hospital environment will be an added advantage.

• Demonstrated experience in financial reporting, cost management, revenue reconciliation, and petty cash administration.

• Proficiency in accounting systems such as QuickBooks, Xero, SAP, or comparable ERP platforms.

• Strong knowledge of Profit and Loss (P&L) reporting, financial regulations, and internal control principles.

• High standards of integrity, ethical conduct, and confidentiality.

• Ability to produce accurate, high-quality work efficiently and within required timelines.

Application

CLICK HERE