Accounting Job At Platinum Outsourcing

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Purpose of the Position

The Assistant Accountant – Treasury Services is responsible for managing petty cash, processing banking transactions, and carrying out bank reconciliations. The position reports to the Financial Controller. Experience using an ERP system is essential.

Responsibilities

Banking

• Perform daily bank reconciliations and produce weekly reconciliation reports for review and approval by the Financial Controller.

• Process and post daily SWIFT statements in SAP, reconcile PIP accounts, and record bank charges and commissions in the system.

• Monitor staff accounts in SAP and ensure balances do not remain outstanding for more than one month. Escalate overdue balances to the HR Manager for recovery.

• Post customer payments into SAP on a daily basis.

• Work closely with the Credit Control team to ensure customer credit limits are adjusted when cheques are returned unpaid.

• Maintain records of unpaid cheques and follow up with Area Sales Managers, the Key Accounts Manager, and the Financial Controller.

• Verify that bank charges comply with agreed tariffs and report any discrepancies for prompt resolution.

• Validate and post bank charges each week.

Petty Cash Management – M-Pesa

• Prepare petty cash payment vouchers and obtain the necessary approvals on a weekly basis.

• Perform monthly reconciliation between M-Pesa transactions and SAP records.

• Manage petty cash, including cash disbursements and reimbursements.

• Ensure all IOUs are accounted for in line with the company's IOU policy.

• Verify that cash sales receipts are properly documented and authorized.

• Confirm cash receipts against M-Pesa statements before approving debit notes for collection.

• Safeguard company valuables, including post-dated cheques, cheque books, spare keys, title documents, and cash kept in the safe.

• Collect bankers' cheques, documents, and other valuables from authorized bank agents using the prescribed company forms.

• Perform any other duties assigned from time to time.

Tax Services

• Prepare and file VAT, Excise Duty, and Withholding Tax returns through iTax and ensure payments are made before the due dates.

• Prepare monthly statutory and non-statutory deduction schedules and ensure settlement after approval before the 9th of each month.

• Reconcile VAT, Excise Duty, and Withholding Tax general ledger control accounts with submitted tax returns.

• Respond to tax-related queries from the Kenya Revenue Authority (KRA) concerning VAT, Excise Duty, and Withholding Tax.

• Monitor the iTax ledger to ensure it remains free of penalties and interest.

Experience and Background

Applicants should have:

• Knowledge of government tax regulations and statutory compliance requirements.

• Understanding of the accounting cycle, particularly accounts payable and the general ledger.

• Working knowledge of SAP ERP systems.

• A bachelor's degree and a minimum qualification of CPA Part II.

Required Skills

The successful candidate should demonstrate:

• Strong personal values and professionalism.

• Excellent interpersonal, communication, and listening skills.

• Ability to work effectively as part of a team.

• Good negotiation, customer service, initiative, and time management skills.

• Strong analytical and problem-solving abilities.

• High attention to detail and accuracy.

• Ability to work under pressure and meet strict deadlines.

• High standards of integrity, honesty, and trustworthiness.

Application

Go to Platinum Outsourcing and Logistics on polccl.app to apply