Admin Job At AGL

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Job Summary

The Executive Assistant will deliver comprehensive administrative and operational support to the Head of IFF Nairobi, ensuring efficient coordination of executive activities and contributing to the effective execution of daily business operations.

Key Responsibilities

• Coordinate and maintain the executive's schedule, including appointments, meetings, business travel, and related logistics.

• Organize internal and external meetings by preparing agendas, circulating relevant documentation, and confirming attendance.

• Arrange meeting venues, conference facilities, travel requirements, and visitor logistics as needed.

• Capture meeting discussions, distribute minutes, monitor agreed action points, and follow up to ensure timely completion.

• Gather and consolidate reports, performance metrics, and operational updates from departmental leaders.

• Prepare periodic and ad hoc management reports, business summaries, and performance analyses.

• Develop presentations, dashboards, and briefing documents to support management meetings and executive decision-making.

• Monitor progress on assigned actions from management meetings and liaise with stakeholders to ensure implementation within agreed timelines.

Candidate Profile

• Bachelor's Degree or Diploma in Business Administration, Management, Office Administration, or a closely related discipline.

• At least two (2) years of experience providing administrative or executive support to senior management.

• Previous exposure to the logistics, freight forwarding, supply chain, or multinational business environment will be considered an added advantage.

Method of Application

Interested and qualified? Go to AGL- Africa Global Logistics on acareerbyagl.talent-soft.com to apply