Admin Job At Danish Refugee Council

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Overall purpose of the role:
The role is focused on making sure that work permits, visas, and travel arrangements for expert staff and visitors are handled efficiently.
It also involves keeping all documents confidential and delivering everything smoothly in a busy environment.The person in this role will also help with other administrative tasks, such as assisting staff and visitors in getting the correct information and travel documents, following the right procedures.They will provide clear and professional guidance at every stage.Experience with final arrangements (last-mile delivery) is preferred.

Experience and Technical Competence:
At least 2 years of experience in administration, preferably in an international NGO in a similar position.
Strong knowledge of travel and visa processes in line with Kenya's immigration rules.Must have experience handling both local and international flight services.Must have a strong sense of confidentiality when dealing with personal data and documents.Ability to manage multiple tasks and keep operations running smoothly in a multicultural and fast-paced environment.

Education:
A Bachelor's Degree in Business Administration, Business Management, or a related field.


Languages:
Advanced English skills and fluency in Swahili.


Key stakeholders – Internal and External:
Government agencies, private sector organizations, senior management, relevant service providers, other support departments, all staff and managers, and visitors to the organization.


About you:
In this position, you are expected to show DRC’s five core competencies:

- Striving for excellence: You aim for good results and efficient processes.

- Collaborating: You include the right people and encourage feedback.

- Taking the lead: You take charge and look for new ideas.

- Communicating: You listen and speak clearly and honestly.

- Demonstrating integrity: You act according to DRC’s vision and values.


Conditions:
- Contract: One-year contract with the possibility of renewal.
Salary and other terms are based on DRC’s employment conditions.
- Availability: August or September 2026
- Duty station: DRC Country Office, Nairobi.

Method of Application
Only applications from motivated candidates who match the job duties and qualifications, along with a CV, will be considered.

DRC only accepts applications through our online form at www.drc.ngo under the Vacancies section.
Make sure to include both your cover letter and CV, and do not add any letters of recommendation.
Please submit your application and CV in English by the deadline of 24th July, 2026.


Interested and qualified?
Go to Danish Refugee Council on candidate.hr-manager.net to apply.