Administrator Graduate Admissions

Job Summary

The successful candidate will coordinate the admissions function for graduate-level programmes, supporting prospective students throughout the journey from initial enquiry and application through to admission and enrolment. The role is responsible for ensuring that graduate admissions activities are handled efficiently, accurately, and in accordance with institutional policies and academic requirements. The position also provides a professional and responsive service to applicants, faculty members, academic departments, and other stakeholders.

Key Responsibilities

Graduate Admissions

• Coordinate the end-to-end processing of applications submitted for graduate programmes.

• Review applications to confirm that required documents have been provided and that applicants meet the relevant academic and eligibility criteria.

• Administer or coordinate follow-up on the Graduate Entrance Examination (GEE) and arrange oral interviews for graduate applicants in consultation with the relevant Schools.

• Communicate admission outcomes and application updates to candidates, including requests for outstanding documentation, important deadlines, and subsequent admission steps.

• Maintain accurate and current information within the graduate admissions database and online application system.

• Work with academic and marketing teams to support initiatives aimed at attracting and recruiting qualified graduate students.

• Represent or support the institution at graduate recruitment activities, including education fairs, virtual information sessions, webinars, and related events.

• Respond to enquiries from prospective students and provide clear guidance on application procedures, requirements, and the overall admissions process.

Coordination and Stakeholder Engagement

• Work closely with graduate programme coordinators, programme directors, faculty members, and relevant academic teams during the application assessment process.

• Facilitate the activities of application review panels and committees, ensuring that applications move through the appropriate decision-making stages.

• Assist with preparations for the onboarding and orientation of newly admitted graduate students.

• Maintain effective communication between the admissions function and academic departments throughout the admissions cycle.

Administrative Responsibilities

• Maintain and update graduate student information, records, and progress data as required.

• Manage individual student files and ensure that documentation remains complete, accurate, and current.

• Serve as Secretary to the Directorate's Management Committee, including providing relevant administrative and coordination support.

• Provide administrative assistance to the Director and Manager in carrying out the functions of the Directorate.

• Organize, maintain, and file documentation relating to the activities and operations of the Directorate.

Minimum Academic Qualification

• Bachelor's degree in Business or a related field.

Experience

• Previous experience working within a university, higher education institution, or academic environment.

• Familiarity with university administrative systems, academic processes, and institutional procedures will be an advantage.

Application

recruitment@strathmore.edu by 12 th August 2026.