Centralized Accounts Payable Supervisor
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Dubai, United Arab Emirates
Job summary
Centralized Accounts Payable Supervisor AT Fairmont Hotels & Resorts
About this role
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About the Job
Fairmont The Palm is seeking a detail-oriented Accounts Payable professional to support the Finance team in maintaining accurate supplier records, processing payments and ensuring effective financial controls. The role will contribute to efficient cash flow management, accurate month-end reporting and strong relationships with key hotel suppliers.
Key Responsibilities
Maintain an effective Accounts Payable tracking system to support accurate cash flow planning and management.
Collect, date-stamp and organize documentation supporting approved purchases and services, including purchase requisitions, purchase orders, delivery notes, receiving records and contracts.
Process supplier invoices daily by matching them against approved documentation and receiving records before recording them against the appropriate accounts and departments.
Review petty cash vouchers to confirm their accuracy, validity and supporting documentation before entering them into the accounting system for payment.
Properly organize and retain paid petty cash vouchers for future reference and audit purposes.
Prepare creditor ageing information and provide summaries required by Finance and Control teams for monthly reporting.
Review outstanding supplier obligations and prepare payment requests and disbursement schedules for Finance Manager approval.
Prepare cheque payments and submit them with the necessary supporting documentation for authorization by the Director of Finance and General Manager.
Process and record cheques required for urgent supplier payments.
Complete month-end Accounts Payable closing reports accurately and within established deadlines.
Prepare monthly accruals for goods and services received but not yet invoiced.
Record provisions for significant contracted services where required.
Assist with reconciling month-end inventory records against physical stock counts.
Prepare and monitor assigned balance sheet schedules, including advance payment accounts.
Maintain a strong working knowledge of assigned Finance procedures and be able to guide, supervise and demonstrate tasks according to required standards.
Ensure financial files, reports and supporting documentation are properly maintained and readily available when required.
Support quarterly, semi-annual and annual inventories of operating equipment.
Develop and maintain strong relationships with important hotel suppliers while supporting cost efficiency and favorable purchasing outcomes.
Assist with implementing and improving internal control procedures under the hotel’s FOCUS Audit framework.
Support other Finance Department activities as assigned.
Qualifications and Experience
At least 3 years of relevant Accounts Payable or finance experience within the hotel industry.
Previous experience in a luxury hospitality environment is highly preferred.
Strong service orientation and exceptional attention to detail.
Good understanding of Accounts Payable processes, financial controls and hotel accounting procedures.
Proficiency in Microsoft Outlook and Microsoft Office applications.
Working knowledge of Opera, Sun System or comparable hotel accounting software.
Strong organizational skills with the ability to manage multiple financial tasks accurately and meet deadlines.