Executive Assistant Job At Talents2Germany

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About the Role

We are seeking a highly driven and detail-oriented Marketing Specialist who combines strong execution skills with a constant focus on improving how work gets done. This position goes beyond completing assigned tasks. You should naturally look for better, faster, and more effective ways to achieve results.

The role combines Executive Assistance, AI agents, automation, research, and hands-on operational execution. You will work closely with the CEO in a high-autonomy environment, taking responsibility for important tasks and projects while identifying opportunities to automate repetitive work.

Executive Assistance and Operations

• Provide direct executive support to the CEO and assist with day-to-day operational priorities.

• Prepare meeting materials, documents, information, and decision-making resources.

• Take ownership of follow-ups, outstanding tasks, and operational projects from start to completion.

• Research unfamiliar subjects and turn findings into clear, useful, decision-ready information.

• Identify recurring activities that could be streamlined or automated.

• Analyze manual processes and convert them into structured workflows and logical systems.

• Develop, test, monitor, and maintain AI agents and automated workflows.

• Integrate LLMs with tools, APIs, data sources, and other relevant systems.

The position involves constantly changing priorities. On a typical day, you may move between executive support, research, operational responsibilities, and technical or automation work.

Working Style

• Work effectively when given an objective rather than step-by-step instructions.

• Identify information gaps, determine the most appropriate approach, and execute tasks independently.

• Anticipate upcoming requirements and take action without waiting for repeated instructions.

• Investigate problems and find solutions when something does not work as expected.

• Learn unfamiliar tools and technologies independently when required.

• Look for opportunities to improve inefficient processes and make them more effective.

Independence and ownership are essential to succeeding in this position.

AI and Automation

• Approach processes by first understanding how they work manually before determining which parts can be automated.

• Identify information sources, search methods, decision criteria, exceptions, and areas requiring human judgment when analyzing a process.

• Build and test AI agents that can reliably handle suitable parts of recurring workflows.

• Have a practical understanding of LLMs, AI agents, automation platforms, APIs, webhooks, MCP and tool integrations, structured data, web extraction, prompt and context design, and basic scripting where necessary.

• Be comfortable learning technical concepts and tools even if you do not currently have advanced technical expertise.

Ideal Candidate Profile

• Previous experience as an Executive Assistant, Founder’s Associate, Chief of Staff, Operations Manager, or in another broad, hands-on position.

• Strong practical experience using AI and building automation systems or AI agents.

• Highly organized, accurate, and capable of managing several priorities and outstanding tasks simultaneously.

• Comfortable tackling unclear or unfamiliar problems without constant supervision.

• Able to independently learn new software, tools, and technical concepts as technology evolves.

• Takes full ownership of responsibilities and follows tasks through without requiring frequent reminders.

• Able to receive a goal, determine the necessary steps, execute the work, and anticipate what needs to happen next.

Who This Role Is Not Suited For

• Individuals who require detailed instructions and frequent follow-up before taking action.

• Candidates who view Executive Assistance primarily as calendar management and routine administration.

• Applicants whose AI experience is limited mainly to writing prompts in ChatGPT.

• People interested only in building technology without taking responsibility for operational execution.

• Candidates who prefer narrowly defined duties and highly predictable workloads.

What We Offer

• A fully remote position within a globally distributed team, allowing you to work from home.

• A disciplined and focused working environment for people who enjoy working with high standards and purpose.

• The opportunity to contribute to a mission focused on expanding global employment opportunities and reducing income inequality.

• A low-hierarchy workplace where individual contributions are valued and employees can have a meaningful impact.

• Compensation averaging approximately 50% above the local salary level in your home country while allowing you to work remotely without relocating.

• A collaborative and supportive team environment with strong colleagues.

Application

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