Jobs In Kenya Today - Finance Jobs In Kenya

Jobs In Kenya Today - Finance Jobs In Kenya

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Job Purpose

The Finance Assistant will report directly to the Head of Finance and Strategy and play an important role in supporting the daily financial operations of the organization. The position is responsible for ensuring that financial transactions are processed accurately, records are properly maintained, and financial reports are prepared in a timely manner. The successful candidate will assist in accounts payable management, reconciliations, statutory compliance, vendor management, and general financial administration to support the achievement of organizational goals.

The role requires strong attention to detail, analytical skills, financial knowledge, and the ability to work efficiently within established policies and procedures.

Key Responsibilities

1. Accounts Payable Management

The Finance Assistant will be responsible for managing supplier and vendor payments to ensure financial obligations are met accurately and on time.

Key duties include:

1. Reviewing and verifying supplier invoices before payment processing.

2. Confirming that goods and services received match approved purchase orders and supporting documentation.

3. Ensuring all vendor documents are complete and accurate, including:

   • Purchase orders

   • Pricing details

   • Payment terms

   • Additional charges and supporting records

4. Managing accounts payable transactions using the organization’s core banking and accounting systems.

5. Processing payments for suppliers and vendors in accordance with approved procedures.

6. Ensuring all bills are settled within the agreed timelines to maintain positive supplier relationships.

7. Monitoring outstanding payables and following up on pending transactions when necessary.

8. Maintaining updated vendor accounts and supplier statements.

2. Financial Reconciliation and Account Management

A key responsibility of the Finance Assistant is ensuring the accuracy and integrity of financial records through regular reconciliations.

Responsibilities include:

1. Performing reconciliations of assigned ledger accounts.

2. Investigating discrepancies identified during reconciliation processes.

3. Collecting and analyzing financial information to resolve outstanding issues.

4. Following up on unreconciled items and ensuring timely resolution.

5. Maintaining accurate records of reconciliation activities and adjustments.

6. Verifying account balances and ensuring all transactions are correctly recorded.

These activities help maintain reliable financial records and support informed decision-making within the organization.

3. Financial Records and Documentation

Proper record management is essential for compliance, accountability, and efficient financial operations.

The Finance Assistant will:

1. Maintain organized filing systems for all finance-related documents.

2. Ensure proper custody and security of financial records.

3. Store documents in a manner that allows easy retrieval during audits and reviews.

4. Maintain accurate transaction records and supporting documentation.

5. Update financial records regularly to reflect current transactions and account balances.

Strong record management practices contribute to transparency and regulatory compliance.

4. Statutory Compliance and Regulatory Reporting

The Finance Assistant will support the organization in meeting statutory and regulatory obligations.

Responsibilities include:

1. Preparing and filing statutory returns as required by relevant authorities.

2. Ensuring timely submission of customer and supplier-related statutory documentation.

3. Maintaining records of tax compliance activities and statutory submissions.

4. Supporting compliance with financial regulations and organizational policies.

5. Assisting during internal and external audits by providing relevant documentation and reports.

Attention to detail is essential to ensure compliance deadlines are met and penalties are avoided.

5. Staff Imprest and Claims Processing

The Finance Assistant will support staff by processing financial claims and reimbursements in accordance with approved procedures.

Key duties include:

1. Reviewing staff imprest requests for completeness and compliance.

2. Processing approved imprests and operational expense claims.

3. Verifying supporting documents before payment authorization.

4. Monitoring outstanding imprests and ensuring timely accountability.

5. Maintaining accurate records of staff claims and reimbursements.

This function helps ensure accountability and proper utilization of organizational resources.

6. Daily Financial Operations

The Finance Assistant will participate in routine financial activities that support the smooth functioning of the finance department.

These duties include:

1. Recording financial transactions accurately in accounting systems.

2. Maintaining financial ledgers and account records.

3. Posting journal entries and making approved adjustments.

4. Monitoring daily financial transactions.

5. Updating vendor statements and payment records.

6. Processing cheques and supporting cash management activities.

7. Preparing account balance reports and liquidity reports for management review.

8. Uploading foreign exchange rates into the system and communicating updates to branch offices as required.

These activities ensure accurate financial reporting and effective cash management.

7. Relationship Management

Maintaining strong relationships with vendors and service providers is an important part of the role.

Responsibilities include:

1. Building professional and positive relationships with suppliers.

2. Responding to vendor inquiries and payment-related concerns.

3. Coordinating with internal departments to resolve procurement and payment issues.

4. Ensuring effective communication regarding financial transactions and account status.

Strong vendor relationships contribute to efficient business operations and improved service delivery.

8. Additional Duties

The Finance Assistant may be assigned other responsibilities that support departmental and organizational objectives.

These may include:

• Assisting with special finance projects.

• Supporting budgeting and forecasting activities.

• Participating in financial reporting processes.

• Providing administrative support within the finance department.

• Performing any other duties assigned by management in line with organizational goals.

Qualifications and Educational Requirements

Applicants must possess the following academic qualifications:

Essential Educational Requirements

1. A Bachelor's Degree in:

   • Accounting

   • Commerce

   • Economics

   • Business Administration

   • Business Management

   • Finance

   • Or a related business discipline

2. CPA Intermediate Level qualification or CPA Section IV certification is mandatory.

Candidates who meet both academic and professional qualification requirements will be given priority consideration.

Experience Requirements

Applicants should have:

1. A minimum of two years of relevant work experience in:

   • Finance departments

   • Accounting firms

   • Financial institutions

   • Banking environments

   • Similar finance-related organizations

2. Practical experience handling:

   • Accounts payable

   • Financial reconciliations

   • Financial reporting

   • Vendor management

   • Statutory compliance

Previous experience in a fast-paced financial environment will be an added advantage.

Skills and Competencies

To succeed in this role, candidates should demonstrate the following skills:

Technical Skills

• Advanced proficiency in Microsoft Excel.

• Strong understanding of accounting principles and financial procedures.

• Experience using accounting software and financial management systems.

• Ability to prepare financial reports and analyze financial data.

Analytical Skills

• Strong attention to detail.

• Ability to identify and resolve financial discrepancies.

• Good problem-solving and investigative skills.

• Strong numerical and analytical abilities.

Communication Skills

• Excellent written and verbal communication skills.

• Ability to communicate effectively with vendors, colleagues, and management.

• Professional customer service and relationship management skills.

Personal Attributes

• High level of integrity and professionalism.

• Strong organizational and time-management skills.

• Ability to work independently and as part of a team.

• Commitment to accuracy and confidentiality.

• Ability to manage multiple tasks and meet deadlines.

Conclusion

The Finance Assistant position is an important role within the Finance Department, supporting the organization's financial stability, compliance, and operational efficiency. The successful candidate will be responsible for managing accounts payable, performing reconciliations, maintaining financial records, supporting statutory compliance, and ensuring accurate financial reporting. Individuals with strong accounting knowledge, attention to detail, and a commitment to excellence will thrive in this role and contribute significantly to the achievement of organizational objectives.

Method of Application

Interested and qualified? Go to Caritas MFB on selfservice.caritas-mfb.co.ke to apply