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Jobs In Kenya Today

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The Finance Manager is responsible for leading and overseeing the organization's financial operations to ensure effective financial management, regulatory compliance, and long-term financial sustainability. Reporting to the Director of Operations, the role provides strategic financial leadership by managing budgeting, financial reporting, payroll, cash flow, internal controls, taxation, and compliance activities.

The successful candidate will supervise the finance team, provide financial insights that support management decisions, strengthen internal financial systems, and promote accountability across the organization. This position plays a critical role in ensuring the organization maintains sound financial practices while supporting business growth and operational excellence.

Key Responsibilities

1. Financial Leadership and Management

The Finance Manager will provide overall leadership for the finance department.

Key responsibilities include:

1. Leading the day-to-day operations of the finance department.

2. Supervising accountants, payroll staff, and other finance personnel.

3. Allocating responsibilities and monitoring team performance.

4. Providing coaching, mentorship, and professional development opportunities for finance staff.

5. Promoting teamwork, accountability, and continuous improvement within the department.

6. Supporting the implementation of financial policies and best practices.

7. Ensuring the finance function operates efficiently and delivers high-quality services.

Strong financial leadership contributes to organizational stability and growth.

2. Financial Reporting

The successful candidate will oversee the preparation of accurate financial reports.

Responsibilities include:

1. Preparing monthly, quarterly, and annual financial statements.

2. Ensuring financial reports are complete, accurate, and submitted on time.

3. Monitoring financial performance against organizational goals.

4. Preparing management reports to support decision-making.

5. Presenting financial information to senior management when required.

6. Maintaining accurate accounting records and supporting documentation.

7. Ensuring financial reporting complies with applicable accounting standards.

Accurate reporting enables informed business decisions and financial transparency.

3. Budgeting and Financial Planning

The role includes coordinating the organization's budgeting process.

Responsibilities include:

1. Preparing annual budgets in collaboration with departmental managers.

2. Monitoring budget implementation throughout the financial year.

3. Conducting budget variance analysis and recommending corrective actions.

4. Supporting long-term financial planning and forecasting.

5. Advising management on financial priorities and resource allocation.

6. Reviewing departmental expenditure to ensure adherence to approved budgets.

Effective budgeting supports efficient use of organizational resources.

4. Cash Flow and Treasury Management

The Finance Manager will oversee cash management activities.

Responsibilities include:

1. Monitoring daily cash flow to ensure adequate liquidity.

2. Preparing cash flow forecasts and financial projections.

3. Managing bank accounts and banking relationships.

4. Ensuring timely payment of suppliers, employees, and other obligations.

5. Monitoring income collections and receivables.

6. Recommending strategies to improve cash flow management.

7. Supporting financial sustainability through effective treasury management.

Strong cash flow management ensures uninterrupted operations.

5. Payroll Administration

The successful candidate will oversee payroll operations.

Responsibilities include:

1. Supervising payroll preparation and processing.

2. Ensuring employees receive accurate and timely salary payments.

3. Verifying payroll calculations, deductions, and statutory contributions.

4. Maintaining payroll records and supporting documentation.

5. Ensuring payroll processes comply with company policies and legal requirements.

6. Addressing payroll-related inquiries and resolving discrepancies promptly.

Accurate payroll management supports employee satisfaction and compliance.

6. Taxation and Statutory Compliance

The role includes ensuring compliance with statutory and regulatory requirements.

Responsibilities include:

1. Preparing and submitting statutory returns within required timelines.

2. Ensuring compliance with tax regulations and financial legislation.

3. Managing PAYE, VAT, NSSF, SHIF, Housing Levy, and other statutory obligations where applicable.

4. Liaising with relevant regulatory authorities on financial matters.

5. Keeping management informed of changes in financial and tax regulations.

6. Supporting statutory audits and regulatory inspections.

Compliance protects the organization from financial and legal risks.

7. Internal Controls and Risk Management

The Finance Manager will strengthen financial governance across the organization.

Responsibilities include:

1. Developing and maintaining effective internal financial controls.

2. Monitoring financial transactions to prevent errors and fraud.

3. Reviewing financial procedures and recommending improvements.

4. Identifying financial risks and implementing mitigation measures.

5. Ensuring proper authorization and documentation of financial transactions.

6. Supporting organizational risk management initiatives.

Strong internal controls improve accountability and financial integrity.

8. Audit Coordination

The successful candidate will coordinate internal and external audit activities.

Responsibilities include:

1. Preparing financial records for audit exercises.

2. Working closely with internal and external auditors.

3. Responding to audit queries and providing required documentation.

4. Implementing audit recommendations where appropriate.

5. Maintaining audit-ready financial records throughout the year.

6. Supporting continuous improvement of financial systems.

Effective audit coordination strengthens financial accountability.

9. Financial Systems and Process Improvement

The role includes improving financial systems and operational efficiency.

Responsibilities include:

1. Monitoring the effectiveness of accounting systems and financial software.

2. Supporting implementation of new financial technologies where necessary.

3. Improving finance processes to increase efficiency and accuracy.

4. Ensuring proper use of ERP systems, accounting software, and hospital information systems.

5. Training finance staff on new systems and procedures.

6. Promoting digital solutions that improve financial reporting and operational performance.

Continuous improvement supports organizational growth and service delivery.

10. Stakeholder Collaboration

The Finance Manager will work closely with internal and external stakeholders.

Responsibilities include:

1. Collaborating with department heads on financial planning and expenditure.

2. Providing financial advice to management on strategic decisions.

3. Supporting procurement, operations, and administrative departments with financial guidance.

4. Maintaining professional relationships with banks, auditors, regulatory authorities, and service providers.

5. Supporting executive leadership with timely financial analysis and recommendations.

Strong collaboration supports effective organizational decision-making.

Educational Requirements

Applicants should possess:

1. A Bachelor's Degree in:

   • Accounting

   • Finance

   • Commerce

   • Business Administration

   • Economics

   • Or another related field.

Professional Qualifications

Applicants should possess:

1. CPA (K) qualification or CPA (K) Finalist status.

Membership in a recognized professional accounting body will be an added advantage.

Experience Requirements

The ideal candidate should possess:

1. At least five (5) years of progressive experience in finance or accounting.

2. Previous experience in a leadership or supervisory role.

3. Experience working in a private hospital or healthcare organization will be highly preferred.

4. Experience in budgeting, financial reporting, payroll, taxation, and compliance.

5. Experience using accounting software, ERP systems, or hospital information systems.

Technical Skills

Successful candidates should demonstrate proficiency in:

• Financial reporting and analysis.

• Budget preparation and monitoring.

• Payroll management.

• Cash flow management.

• Tax compliance and statutory reporting.

• Microsoft Excel and other Microsoft Office applications.

• ERP and accounting software.

• Hospital information systems (added advantage).

• Financial forecasting and planning.

Core Competencies

Financial Competencies

The successful candidate should demonstrate:

• Strong financial management skills.

• Budgeting and forecasting expertise.

• Knowledge of accounting standards and financial regulations.

• Risk management and internal control skills.

• Financial analysis and reporting capability.

Leadership Competencies

Applicants should possess:

• Strong leadership and team management skills.

• Decision-making and problem-solving abilities.

• Coaching and mentoring capability.

• Ability to manage multiple priorities.

• Strategic thinking and planning skills.

Communication Skills

The ideal candidate should demonstrate:

• Excellent verbal communication skills.

• Strong report writing abilities.

• Presentation and stakeholder engagement skills.

• Ability to explain financial information clearly to non-financial audiences.

Personal Attributes

Successful candidates should demonstrate:

• High integrity and professionalism.

• Strong analytical thinking.

• Excellent attention to detail.

• Accountability and reliability.

• Strong organizational skills.

• Ability to work under pressure.

• Commitment to confidentiality.

• Continuous learning mindset.

• Positive attitude and teamwork.

What Success Looks Like

Success in this role will be demonstrated by:

1. Accurate and timely financial reporting.

2. Effective budget management and cost control.

3. Strong cash flow and financial sustainability.

4. Full compliance with statutory and regulatory requirements.

5. Well-managed payroll and finance operations.

6. Improved financial systems and internal controls.

7. High-performing finance team.

8. Reliable financial advice that supports informed management decisions.

9. Successful audits with minimal findings.

10. Efficient financial processes that contribute to organizational growth.

Conclusion

The Finance Manager plays a vital role in ensuring the organization's financial health and long-term sustainability. Through effective leadership, sound financial management, strong internal controls, and strategic decision-making, the successful candidate will help support operational excellence, regulatory compliance, and continued organizational growth.

Method of Application

Interested and qualified candidates should forward their CV to: hr@pearlhospital.co.ke using the position as subject of email.