Front Office Admin

Job Purpose

The successful candidate will provide administrative support that helps keep the company’s day-to-day activities organized, efficient, and responsive. The role involves coordinating office functions, supporting clients and employees, maintaining accurate records, and helping ensure smooth communication across the business.

Key Responsibilities

• Coordinate and improve routine office procedures to support efficient daily operations.

• Develop and maintain organized systems for filing, documentation, and record management.

• Monitor office supplies and equipment, ensuring essential items such as printing materials and office merchandise are available when required.

• Welcome clients and visitors and provide professional, helpful assistance throughout their interactions with the company.

• Manage appointments, respond to general client questions, and direct enquiries to the appropriate team members.

• Help maintain a professional, comfortable, and well-organized office environment.

• Keep client information, property records, databases, and listings accurate and up to date.

• Review records regularly to identify missing, outdated, or incorrect information and make the necessary updates.

• Assist with recording and processing financial transactions, invoices, and receipts.

• Coordinate with the finance team to support accurate and properly maintained financial documentation.

• Keep familiar with the company’s software platforms, systems, and digital tools.

• Support colleagues by providing guidance and basic training on relevant software and office technology.

Requirements and Skills

• Previous experience in office administration, office coordination, or a comparable administrative position.

• Comfortable operating telephone systems, computers, printers, and other standard office equipment.

• Strong organizational and time-management abilities, with the capacity to manage competing priorities.

• Clear and professional written and verbal communication skills.

• High level of accuracy when entering information, maintaining records, and handling administrative data.

• Basic understanding of accounting principles, along with the ability to work with figures and perform simple analysis.

• Able to manage sensitive and confidential information responsibly and exercise appropriate discretion.

Application

Application to be sent via Email: info@dagma.co.ke Attach and upload CV and Portfolio in PDF Format Deadline: 7th August, 2026