HR Assistant - Fixed Term Contract

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Human Resource Assistant

About GiveDirectly

GiveDirectly is an organisation focused on reducing extreme poverty by providing cash transfers directly to people living in poverty. Since 2011, the organisation has delivered more than $1 billion to over 2 million people across 15 countries.

The organisation believes that direct cash assistance is a scalable, cost-effective and dignified approach to supporting people experiencing poverty. GiveDirectly has received coverage from major international media and has been recognised among Time100's Most Influential Companies of 2026.

GiveDirectly promotes a workplace culture that values openness, analytical thinking, individual ownership and professional development.

About the Role

GiveDirectly is seeking a Human Resource Assistant to join its HR team. The successful candidate will support day-to-day human resource activities and serve as a link between employees and the HR department, helping to ensure employee requests and questions are handled efficiently.

This is an entry-level position suited to a recent graduate who wants to develop practical experience and build a career in Human Resources.

The position reports directly to the HR Manager.

Key Responsibilities

1. HR Administration and Clerical Support

• Maintain and regularly update employee personnel files and HR records.

• Ensure employee information is accurate, complete, confidential and securely maintained.

• Prepare, scan, photocopy, file and distribute HR documents as required.

• Prepare routine letters, correspondence, contracts and other HR-related documentation.

• Handle incoming and outgoing HR correspondence.

• Respond to routine employee questions and requests.

• Track employee contract expiry dates and coordinate with the HR Associate regarding communication with relevant managers.

2. Recruitment and Onboarding

• Support the publication of job vacancies and monitor applications received.

• Coordinate interview schedules and communicate with candidates.

• Prepare interview materials and other recruitment documentation.

• Coordinate reference and background checks where required.

• Ensure new employees provide all necessary documentation during onboarding.

• Assist with setting up new employees in the relevant HR systems.

• Prepare and issue exit documentation for departing employees, including certificates of service and P9 forms.

3. Employee Records and HR Systems

• Maintain and update employee information within the HRIS and Google Drive.

• Record personnel changes including new appointments, transfers, promotions and terminations.

• Assist with periodic reviews of employee files to ensure records are complete and meet compliance requirements.

• Maintain updated staff and beneficiary information that affects insurance records.

4. Employee Relations and Compliance

• Ensure HR documentation is prepared, stored and maintained in line with organisational policies and applicable employment legislation.

• Support HR audits by compiling and providing required documentation.

• Assist the HR team with administrative activities related to employee compliance.

5. General HR and Office Support

• Assist in organising employee engagement activities, training programmes and organisational events.

• Provide additional HR and administrative support as assigned by the HR Manager.

Candidate Profile

In addition to the technical requirements of the position, GiveDirectly is looking for individuals who demonstrate the organisation's values and core competencies. These include emotional intelligence, problem-solving ability, project management, reliable follow-through and a commitment to creating an inclusive workplace.

Qualifications and Requirements

• Bachelor's degree in Human Resources.

• Basic knowledge of human resource principles, practices and employment legislation.

• Strong interpersonal and communication abilities.

• Good organisational skills and close attention to detail.

• Familiarity with Google Workspace applications such as Google Docs, Sheets and Drive is an added advantage.

• Willingness to learn and develop within a fast-paced HR environment.

• Previous HR internship or attachment experience is an advantage but is not mandatory.

• Recent graduates are strongly encouraged to apply.

Working at GiveDirectly

GiveDirectly is an Equal Opportunity Employer. The organisation considers qualified candidates without discrimination based on characteristics protected by applicable law.

The organisation is committed to creating an inclusive and accessible working environment and supporting reasonable accommodations for candidates and employees who require them during recruitment or while performing their duties.

Safeguarding Commitment

GiveDirectly places strong emphasis on safeguarding the people, employees and partners connected to its work. As part of this commitment, the organisation participates in the Misconduct Disclosure Scheme and may conduct checks with previous employers regarding relevant abuse or misconduct concerns.

The recruitment process may also include detailed reference checks, criminal background checks and sanctions screening where applicable.

These measures are intended to protect the communities served by GiveDirectly and maintain a safe and trusted environment for recipients, staff and partners.

GiveDirectly maintains a zero-tolerance approach to abuse and exploitation and expects all employees to uphold the safeguarding and protection of programme recipients as a priority.

Reasonable Accommodations

GiveDirectly is committed to providing an inclusive and accessible recruitment and working environment. Candidates who require reasonable accommodation during the application or interview process, or to perform essential job responsibilities, can contact the organisation's careers team to discuss the support required.

APPLICATION

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