Personal Assistant

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Role Objective

Our client is looking for a dependable and well-organized Personal Assistant who can offer personal and administrative help.
The right person will take charge of the Director’s schedule, manage daily activities, handle errands, and make sure everything runs smoothly on a daily basis.

Core Duties and Responsibilities

- Take care of the Director’s daily schedule, including calendar management, appointments, meetings, and overall planning.

- Answer phone calls, emails, and other messages, and ensure all correspondence is handled properly.

- Keep records, documents, and files in an organized and easy-to-find way.

- Take care of personal errands and routine administrative tasks.

- Help with travel bookings, accommodation arrangements, and planning itineraries when needed.

- Coordinate household matters like paying bills, making appointments, and booking services.

- Handle home maintenance by working with contractors, vendors, and service providers.

- Create shopping lists and manage grocery orders as necessary.

- Keep track of petty cash and make sure expense records are accurate.

- Act on behalf of the Director in meetings, events, and other interactions.

- Help prepare and deliver gift hampers on time.

- Keep an eye on inventory and arrange for restocking when needed.

- Make sure all tasks are done efficiently and follow up on any pending work.

- Keep the workspace clean, well-organized, and professional at all times.


Job Specifications and Qualifications

- Have a certificate, diploma, or equivalent qualification in a relevant area.

- At least 2 years of experience as a Personal Assistant.

- Experience in managing executive calendars, schedules, and appointments.

- Skilled in using Microsoft Office Suite applications.

- Ability to keep information private and work with little supervision.


Key Competencies

- Strong communication skills.

- Good organizational and time management skills.

- Focus on details and accuracy.

- Proficient in using Microsoft Office and office systems.

- Ability to handle multiple tasks and stay calm under pressure.

- High level of confidentiality and professionalism.

Method of Application

Interested and qualified candidates should forward their CV to: careers@emergeegressconsulting.com using the position as subject of email.