Pocurement Job At Nairobi Central Hardware
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Nairobi, Kenya
Job summary
Procurement Manager at Nairobi Central Hardware
About this role
Procurement Manager
Job Overview
Nairobi Central Hardware Ltd is looking for a capable Procurement Manager to take charge of purchasing activities and help the business maintain a reliable and cost-effective supply of materials.
The person appointed will handle supplier sourcing, purchasing decisions, stock availability, supplier negotiations and procurement records. The role requires someone who can make commercially sound decisions, maintain strong supplier networks and ensure that required materials are obtained at the right quality, price and time.
Key Duties and Responsibilities
Purchasing and Procurement
Plan purchasing activities in line with the company's operational requirements and business priorities.
Manage procurement requests through the various stages of sourcing, supplier selection, ordering and delivery.
Identify suitable suppliers and compare them based on pricing, product standards, reliability, availability and service.
Confirm that purchased goods meet the required specifications before and upon delivery.
Review purchasing procedures and recommend changes that can improve efficiency and reduce unnecessary costs.
Supplier Management
Develop productive relationships with both existing suppliers and potential new vendors.
Negotiate purchase prices, payment arrangements, delivery schedules and other commercial terms.
Assess supplier performance and address problems involving product quality, pricing, delays or service.
Follow up on outstanding purchase orders and ensure suppliers meet agreed delivery commitments.
Maintain regular communication with suppliers to reduce interruptions in the availability of essential materials.
Stock and Inventory Coordination
Keep track of inventory levels and identify items that need to be reordered.
Work alongside warehouse and logistics teams to coordinate the timely arrival of purchased materials.
Monitor outstanding orders and take action where delays could lead to shortages.
Consider stock movement and product availability when making purchasing decisions.
Help reduce the risk of stock-outs by anticipating future material requirements.
Pricing and Cost Control
Keep up with changes in market prices and supplier pricing to identify opportunities for better purchasing deals.
Compare quotations and available supplier options before approving or recommending purchases.
Introduce measures that help control procurement expenditure without lowering required quality standards.
Maintain records showing changes in product and supplier prices for reference and decision-making.
Identify opportunities to improve value for money across purchasing activities.
Records, Reporting and Compliance
Keep procurement files, supplier records, purchase documentation and other related information accurate and current.
Ensure purchasing activities comply with internal procedures and relevant procurement requirements.
Compile reports on purchasing activities, supplier performance and procurement-related results.
Record and update product price comparisons and changes in market or supplier pricing.
Ensure procurement information is properly organized and readily available for management review and accountability purposes.
Supply and Procurement Risk Management
Monitor market developments that could affect product costs, supply availability or purchasing decisions.
Maintain communication with suppliers to receive early warnings about potential shortages or supply constraints.
Pay attention to seasonal products and identify suitable suppliers ahead of anticipated demand.
Assess risks that could affect the procurement and supply process and recommend appropriate solutions.
Identify alternative suppliers and sourcing options that can be used when normal supply arrangements are disrupted.
Develop practical backup arrangements to help maintain the availability of essential materials.
Internal Coordination
Consult with different departments to establish their material and purchasing requirements.
Coordinate procurement schedules with relevant teams to ensure business needs are met efficiently.
Offer guidance to colleagues on appropriate purchasing procedures and good procurement practices.
Ensure procurement decisions take account of operational requirements, availability and business priorities.
Encourage responsible purchasing practices that support efficiency and cost control.
Academic and Professional Requirements
Bachelor's degree in Supply Chain Management, Business Administration or a related discipline.
A professional procurement qualification such as CIPS will be an added advantage.
At least three years of practical procurement experience, preferably in a hardware, construction materials or related business environment.
Strong supplier negotiation and relationship management abilities.
Excellent written and verbal communication skills.
Good working knowledge of procurement software and Microsoft Office applications.
Experience with Tally or another ERP platform will be an advantage.
Strong analytical skills with the ability to investigate procurement issues and develop practical solutions.
Knowledge of applicable local procurement laws, regulations and procedures.
Ability to analyze market information and use it to guide purchasing decisions.
Key Competencies
Strong attention to detail when handling purchasing information, supplier records and pricing data.
Good analytical and decision-making abilities.
Effective communication and interpersonal skills.
Demonstrated ability to lead, coordinate and influence procurement activities.
Strong organizational skills and the ability to manage multiple purchasing priorities.
Ability to work within deadlines while maintaining accuracy and quality.
Commercial awareness and a consistent focus on obtaining good value from suppliers.
Language Proficiency
The candidate should be able to communicate effectively in:
English
Kiswahili
Gujarati
Hindi
Reporting Line
The Procurement Manager will work directly under the Chief Executive Officer.