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Responsibilities

1. Support Project Implementation

   • Assist in carrying out the project site work plans and scheduled activities under the MPA Programme.

   • Provide support in arranging and coordinating meetings involving project stakeholders.

   • Assist with the preparation and organization required to ensure that planned project activities are followed up appropriately.

   • Support the implementation of activities according to established project plans and requirements.

2. Coordination, Procurement and Financial Follow-Up

   • Support coordination with the IOM Somalia Office in Nairobi on matters related to project implementation.

   • Follow up on procurement and financial procedures associated with the project in accordance with IOM rules, regulations, and established processes.

   • Maintain appropriate records relating to the financial, procurement, and logistical components of project activities.

   • Track procurement processes and financial matters to support timely implementation.

   • Keep relevant documentation updated and properly organized.

   • Follow up on pending logistical and administrative requirements connected to project activities.

   • Bring any issues affecting procurement, finance, or logistics to the attention of the relevant supervisor when necessary.

3. Field Visits and Project Monitoring

   • Participate in regular field visits to support the monitoring of project implementation.

   • Follow up on the progress of project activities during field visits.

   • Identify urgent matters or challenges affecting implementation and bring them to the attention of the Project Manager, National Officer, or Head of Sub-Office for appropriate guidance.

   • Support the identification of corrective measures where implementation challenges arise.

   • Document positive practices and successful approaches identified during field activities.

   • Maintain records of relevant observations and findings for future reference.

   • Provide information from field activities to support project monitoring and follow-up.

4. Support to Migration Governance Activities

   • Assist with coordination between the project and the Labour Migration and Human Development (LMHD) and Immigration and Border Governance (IBG) Units.

   • Follow up on assignments associated with policy development.

   • Support activities relating to NCM.

   • Follow up on activities designed to support migration governance within the Federal Government of Somalia (FGS).

   • Assist with activities involving relevant government institutions and project partners.

   • Support coordination and follow-up on assignments connected to migration governance programmes.

   • Maintain communication with relevant units and counterparts regarding activities requiring follow-up.

5. Weekly and Monthly Project Reviews

   • Assist in organizing weekly reviews of project implementation with the MPA Somalia coordination Office.

   • Support the preparation and organization of monthly project implementation reviews.

   • Compile information concerning progress made under the project.

   • Document challenges encountered during project implementation.

   • Compile information on actions that require follow-up.

   • Prepare relevant updates for review by the supervisor.

   • Track outstanding issues and follow-up actions arising from project review meetings.

   • Provide the supervisor with relevant information concerning the status of project implementation.

6. Project Reporting

   • Assist in preparing periodic project reports.

   • Compile information on progress made against established project indicators.

   • Provide relevant inputs required for internal reporting.

   • Contribute information required for external reporting.

   • Support the preparation and organization of project documentation.

   • Ensure information required for reporting is collected and compiled appropriately.

   • Assist in documenting project progress, implementation challenges, and relevant follow-up actions.

   • Provide information required by the supervisor for reporting purposes.

7. Communication with Project Counterparts

   • Maintain regular communication with project counterparts.

   • Follow up on planned and scheduled project activities.

   • Communicate with relevant counterparts regarding the progress of assigned activities.

   • Identify challenges or issues affecting implementation.

   • Bring implementation concerns to the attention of the supervisor for further guidance.

   • Support continuous communication between project stakeholders.

   • Follow up on outstanding matters and provide relevant updates to the supervisor.

   • Assist in ensuring that planned activities remain subject to appropriate follow-up.

8. Other Assigned Responsibilities

   • Perform any other duties and responsibilities that may be assigned in relation to the position.

   • Provide support on additional project activities as directed by the supervisor.

   • Undertake other relevant tasks within the scope of the assignment when required.

Qualifications

Required Qualifications and Experience

Education

Applicants should meet one of the following educational and professional experience requirements:

1. High School Diploma

   • A high school diploma accompanied by at least five years of relevant professional experience.

2. Bachelor's Degree

   • A Bachelor's degree from an accredited academic institution in:

     • Social Sciences;

     • Natural Sciences;

     • Engineering;

     • Business Administration; or

     • Another relevant field.

   • Candidates with a Bachelor's degree should have at least three years of relevant professional experience.

Accredited universities are institutions included in the UNESCO World Higher Education Database.

Experience

Applicants should demonstrate relevant professional experience in the following areas:

• Experience supporting the implementation of projects within immigration and border governance programmes.

• Experience communicating and coordinating with government counterparts.

• Experience working with project counterparts and relevant stakeholders.

• Experience organizing workshops and training sessions.

• Experience supporting the facilitation of workshops and training activities.

• Experience preparing and drafting reports in English.

• Experience assisting with procurement-related processes.

• Experience supporting financial processes associated with projects.

• Experience maintaining relevant project records and documentation.

• Experience using computer applications required for administrative, communication, reporting, and project-related work.

Applicants should have practical experience using common computer applications, including:

1. Microsoft Outlook

2. Microsoft Word

3. Microsoft Excel

4. Microsoft PowerPoint

5. Internet applications

Skills and Knowledge

The candidate should have knowledge and understanding of:

• Project implementation approaches.

• Project monitoring processes.

• Project reporting methods.

• Migrant Protection and Assistance programmes.

• Activities associated with immigration and border governance.

• Communication and liaison with government counterparts.

• Coordination with project stakeholders.

• Procurement and financial processes.

• Workshop and training organization.

• Preparation of project reports.

• Use of Microsoft Office applications and internet-based tools.

Familiarity with Migrant Protection and Assistance programmes is required.

Languages

All IOM staff members, regardless of category, are required to demonstrate fluency in at least one of the organization's official languages, which are:

• English

• French

• Spanish

For this particular position, fluency in English and Swahili is required, both orally and in writing.

Language proficiency will be specifically assessed as part of the recruitment and selection process. The assessment may involve both written and oral components to determine the candidate's ability to communicate effectively in the required languages.

Required Competencies

The competencies required for the position will be assessed during the selection process in accordance with IOM's competency framework.

Values

All IOM staff members are expected to demonstrate the following organizational values:

1. Inclusion and Respect for Diversity

• Respect individual and cultural differences.

• Promote diversity and inclusion.

• Encourage an environment where differences are respected.

• Demonstrate appropriate consideration for people from different backgrounds.

2. Integrity and Transparency

• Maintain high ethical standards.

• Act consistently with organizational principles.

• Follow established rules and standards of conduct.

• Demonstrate transparency and integrity in professional activities.

3. Professionalism

• Work in a composed and competent manner.

• Remain committed to assigned responsibilities.

• Exercise careful judgment when dealing with daily challenges.

• Maintain appropriate professional standards.

4. Courage

• Demonstrate the willingness to take a position on issues that are important.

• Raise concerns when necessary.

• Address matters that require attention in an appropriate manner.

5. Empathy

• Demonstrate compassion toward others.

• Help people feel safe and respected.

• Treat individuals fairly.

• Show understanding and consideration when interacting with others.

Core Competencies – Behavioural Indicators Level 1

Teamwork

• Develop effective collaboration within teams and across different units.

• Promote cooperation in order to achieve shared objectives.

• Work with colleagues to optimize results.

• Contribute positively to collective project activities.

Delivering Results

• Produce quality work within agreed timelines.

• Deliver results in a timely and service-oriented manner.

• Remain focused on achieving agreed outcomes.

• Take action to complete assigned responsibilities.

• Support the successful delivery of project activities.

Managing and Sharing Knowledge

• Continuously seek opportunities to learn.

• Share relevant knowledge and information with colleagues.

• Contribute to learning within the team.

• Remain open to innovation and improved approaches.

• Support the exchange of knowledge relevant to project implementation.

Accountability

• Take responsibility for assigned duties.

• Assume ownership of assigned work.

• Remain responsible for individual actions.

• Take responsibility for delegated tasks.

• Support the achievement of the Organization's priorities.

Communication

• Promote clear and open communication.

• Contribute to effective communication within and across teams.

• Communicate information in a clear and understandable manner.

• Explain complex matters in an informative way.

• Contribute to communication that is constructive, motivating, and useful to colleagues and project stakeholders.

Application

Interested and qualified? Go to International Organization for Migration (IOM) on fa-evlj-saasfaprod1.fa.ocs.oraclecloud.com to apply