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Sports Coordinator Job Description

1. Job Summary

The Sports Coordinator is responsible for planning, organizing, coordinating, and monitoring all sports activities within the university. The role focuses on promoting student participation in sports, ensuring that sports programs are implemented effectively, and maintaining high standards of sports management. The successful candidate will work closely with students, coaches, university staff, and other stakeholders to support athletic development, manage sports facilities and equipment, and contribute to the overall success of the university's sports programs.

The Sports Coordinator is expected to ensure that all sporting activities are conducted safely, professionally, and in line with university policies. The role also involves supervising staff and students, preparing reports, supporting recruitment processes, and contributing to the development of sports initiatives that promote excellence, teamwork, and student well-being.

2. Key Duties and Responsibilities

The Sports Coordinator will perform the following duties and responsibilities:

2.1 Sports Program Planning and Supervision

The successful candidate will:

• Plan, organize, and coordinate sports activities throughout the academic year.

• Supervise students during training sessions, competitions, and other sports-related activities.

• Monitor coaches to ensure that all training programs follow the university's approved schedules.

• Ensure that sports programs are implemented effectively and meet the institution's objectives.

• Promote student participation in various sporting activities.

• Ensure all sporting activities comply with university policies and safety regulations.

• Evaluate sports programs regularly and recommend improvements where necessary.

2.2 Student Support and Athlete Development

The Sports Coordinator will:

• Encourage students to actively participate in sports and recreational activities.

• Support student athletes in achieving both academic and sporting excellence.

• Identify talented students and recommend opportunities for further development.

• Guide students on sports participation requirements and university expectations.

• Promote discipline, teamwork, leadership, and sportsmanship among student athletes.

• Work closely with coaches to monitor athletes' progress and performance.

2.3 Data Collection, Analysis, and Reporting

The role requires the employee to:

• Collect accurate data relating to sports participation and performance.

• Maintain records of competitions, training sessions, and sporting events.

• Analyze sports statistics to identify trends and areas for improvement.

• Prepare monthly, quarterly, and annual departmental reports.

• Present findings that support planning and decision-making within the department.

• Maintain updated databases for athletes, teams, and sports programs.

2.4 Sports Facilities and Equipment Management

The Sports Coordinator will be responsible for ensuring that sports facilities and equipment remain in good condition by:

• Monitoring the condition of sports fields, courts, and other facilities.

• Ensure facilities are safe, clean, and ready for use.

• Participate in the procurement of sports equipment and supplies.

• Inspect equipment regularly to ensure safety and functionality.

• Maintain inventory records for sports equipment.

• Report damaged or missing equipment promptly.

• Coordinate repairs and maintenance of sports facilities when required.

2.5 Staff Supervision and Development

The successful candidate will:

• Support the recruitment and selection of qualified sports staff and coaches.

• Participate in interviewing and evaluating potential candidates.

• Assist in orienting newly recruited staff.

• Supervise coaches and sports support staff.

• Monitor staff performance and provide constructive feedback.

• Encourage professional growth through training and development opportunities.

• Promote teamwork and positive working relationships within the department.

2.6 Sports Scholarship Coordination

The Sports Coordinator will:

• Participate in identifying students who qualify for sports scholarships.

• Provide recommendations during the scholarship selection process.

• Assess applicants based on sports performance and eligibility criteria.

• Monitor scholarship recipients to ensure they continue meeting university requirements.

• Support scholarship students in balancing academic and sporting commitments.

2.7 Event Planning and Coordination

The employee will also:

• Organize internal and external sports competitions.

• Coordinate university participation in inter-university tournaments.

• Prepare schedules for sporting events and competitions.

• Liaise with officials, referees, coaches, and participating teams.

• Ensure sporting events are conducted safely and efficiently.

• Evaluate the success of sports events and prepare reports.

2.8 Communication and Collaboration

The Sports Coordinator will:

• Maintain effective communication with students, coaches, university management, and external stakeholders.

• Respond to inquiries related to sports activities and university programs.

• Prepare reports, presentations, and correspondence when required.

• Promote university sports programs through appropriate communication channels.

• Build positive relationships with sports organizations and community partners.

2.9 Compliance and Safety

The successful candidate will:

• Ensure all sports activities comply with university policies and procedures.

• Follow national sports regulations and safety guidelines.

• Promote fair play and ethical conduct in all sporting activities.

• Monitor health and safety standards during training sessions and competitions.

• Report accidents, injuries, or incidents according to university procedures.

• Maintain confidentiality when handling student and staff information.

3. Minimum Academic Qualifications

Applicants should possess the following qualifications:

• Bachelor's Degree in Sports Management, Sports Science, Physical Education, Recreation Management, or another related field from a recognized institution.

• Additional professional certifications in sports management, coaching, or event management will be an added advantage.

4. Work Experience

The ideal candidate should have:

• A minimum of one (1) to three (3) years of relevant work experience in sports management, sports administration, or a related field.

• At least one (1) year of supervisory experience.

• Experience organizing sporting events and coordinating sports programs.

• Experience managing sports facilities and equipment.

• Experience working with students, coaches, or educational institutions will be an added advantage.

5. Required Skills and Competencies

The successful candidate should demonstrate the following skills:

• Strong leadership and supervisory skills.

• Excellent communication and interpersonal skills.

• Good organizational and planning abilities.

• Effective problem-solving and decision-making skills.

• Ability to prepare reports and analyze data.

• Good computer literacy, including Microsoft Office applications.

• Strong teamwork and collaboration skills.

• Excellent time management abilities.

• Ability to work under pressure and meet deadlines.

• Good conflict resolution and people management skills.

6. Personal Attributes

The ideal candidate should possess the following qualities:

• Professionalism and integrity.

• Positive attitude and enthusiasm for sports development.

• Commitment to student success and well-being.

• High level of accountability and reliability.

• Strong work ethic.

• Flexibility and adaptability.

• Ability to motivate and inspire others.

• Respect for diversity and inclusion.

• Commitment to continuous learning and professional growth.

7. Expected Outcomes

The Sports Coordinator is expected to contribute to the university's success by:

• Delivering well-organized and effective sports programs.

• Increasing student participation in sports and recreational activities.

• Supporting the development of talented student athletes.

• Maintaining safe and well-equipped sports facilities.

• Producing accurate reports that support informed decision-making.

• Coordinating successful sporting events and competitions.

• Supporting fair and transparent sports scholarship selection.

• Promoting teamwork, discipline, and sportsmanship among students.

• Ensuring compliance with university policies and sports regulations.

• Contributing to the overall growth and reputation of the university's sports programs.

The Sports Coordinator is expected to perform all assigned responsibilities with professionalism, dedication, and integrity while supporting the university's mission of developing well-rounded students through quality sports and recreational programs. The position provides an opportunity to make a positive impact on student development by promoting healthy lifestyles, leadership, teamwork, and excellence in sports.

Application

Kindly send us a copy of your updated resume and letter of application (ONLY) quoting “Sports Administrator” recruitment@strathmore.edu by 5th August 2026.